The Register is your at-the-location attendance tool. It shows one day at a time — every session, who's expected on each, and a simple Present / Late / Absent button for each person. It's built to use one-handed on your phone while you welcome people in.
Where to Find This
Services → Bookings → Register tab.
The Register tab stays greyed out in the Bookings menu until two things are true: you've completed the Configure Business step of onboarding (the step that actually builds your site), and your Google Calendar is connected. Once both are done, the tab becomes clickable.
If your Google connection later stops working, the Register opens but shows a message asking you to reconnect Google in Integrations, then retry — see Connecting Google Calendar.
Choosing the Day
The Register opens on today (in your location's time zone). To look at another day:
- Use the ◀ and ▶ arrows either side of the date to step back or forward a day.
- Or tap the date picker and choose any date.
The day you're viewing is shown in full above the list. Tap Refresh at any time to pull in the latest bookings.
The Day's Sessions
Only the sessions someone is actually booked into — or waiting for — appear here. A slot on your schedule that nobody has booked is left out, so on a busy multi-venue day the list stays as short as the people you're expecting.
Each session that day appears as a card showing:
- Its time and name
- An Ages badge where the session has an age band — for example Ages 2–4 yrs, Ages 18 mo–3 yrs, Ages 3 yrs+ or Ages Up to 5 yrs
- The services and location it's for
- A capacity badge — for example 8/12 (eight booked out of twelve spots). It turns red when the session is full. Sessions without a set limit show the number booked instead.
Below the sessions, an Appointments section lists any one-to-one bookings for the day.
The name is the one you gave the time slot in Name when you set it up ("shown to customers", e.g. "Beginner Group") — see Creating Locations. That matters when one service runs several differently-named groups: "Minis" and "Kickers" read as themselves rather than both showing the same thing.
Leave a slot's Name blank and it falls back to the location's name instead — so an unnamed slot at "Riverside Studio" reads "Riverside Studio" on the register. If you run several groups from one location, give each slot its own name or they'll be indistinguishable here. (A session marked Not on calendar is the one exception: with no live schedule entry to read a name from, it shows the service or pack name instead.)
The Ages badge comes from the Min age (months) and Max age (months) you set for that slot under Booking requirements. It only shows when the slot has an age band — and only age is shown here. Slots can also require other things about the person booking (a skill level, a tick box, a value you record on their profile); those aren't shown on the register. See Account Profiles.
If a session shows a Not on calendar badge, it was removed from your Google Calendar but still has bookings on record — you can still take its register.
Taking a Register
Tap a session card to open its register sheet.
- 1
Open the session
Tap the session you want. The sheet opens full-screen on a phone, headed with the session's name and listing everyone booked on. Under the heading you'll see its time, the services it covers, its Ages badge if it has an age band, and its capacity badge — so you can be sure you've opened the right group.
- 2
Check who's attending
Each person shows their name, their age if you keep age records, and how many spots they've booked. Email addresses and how the booking was paid for aren't shown here — the register is a names-only list for the door. To see how someone paid, open the booking in Managing Customer Bookings.
- 3
Mark attendance
For each person, tap Present, Late or Absent. The mark saves straight away. Tapped the wrong one? Tap the same button again to clear it.
Marks save one at a time as you tap, so there's no "save" button to remember — just work down the list.
The Waitlist
If anyone is waiting for a full session, they appear in a Waitlist section at the bottom of the sheet, each marked Offered or Waiting. This is a read-only view so you know who's next in line.
To actually offer a waitlisted person a spot, use the calendar tools in Managing Customer Bookings — the Register is for taking attendance, not for offering spots.
Printing a Register Sheet
Prefer a paper list? Open a session and tap Print. You'll get a clean sheet headed with your business name, "Session register" and the day, then the session's name and a line of detail underneath it — the time, the age band if it has one, the location, the services and how many spots are booked.
Below that is a table with columns for Attendee, Age, Spots and Attendance, followed by anyone on the waitlist (each marked offered or waiting) — ready to tick off by hand.
For Coaches and Limited Roles
If you've given someone a role that can view session registers but not edit them (see Managing Your Team), they'll see a View only banner on the register sheet. They can open any session and see who's booked and any marks already made — shown as small badges — but the Present / Late / Absent buttons don't appear for them. Give the role Edit on Session registers if you want them to mark attendance.
Related Articles
- Managing Customer Bookings - Book, move and cancel bookings, and offer waitlist spots
- Connecting Google Calendar - Setup and troubleshooting
- Managing Your Team - Give coaches and staff access to take the register