Breaks and Closures

Where to find this: Services → Booking Management tab → Availability sub-tab

Use Breaks & closures to mark the dates when your regular weekly sessions don't run — school half-terms, bank holidays, or a day the venue is shut. Those dates are removed from your booking calendar straight away, so customers can't book a session that isn't happening.

You'll find the Breaks & closures card on the Availability sub-tab, below your list of locations.

What It's For

This covers the dates your regular, repeating weekly sessions should skip. It doesn't touch one-off dated events — so holiday camps and other dated events still run as normal, even during a break.

Adding a Break or Closure

1. 1

   Pick a quick reason (optional)

   Tap one of the quick-pick buttons — Half term, Holiday camp, Christmas break, Bank holiday, or Venue closed — to fill in the reason and the matching type for you. You can also type your own reason instead.

2. 2

   Set the dates

   • From — the first date to block (required)
   • To (optional) — the last date, for a run of days. Leave it blank for a single day.
3. 3

   Add a reason

   Type a short reason, for example "Half term". This is just for your own reference.

4. 4

   Choose the type

   • We're closed — nothing runs — use for a full closure such as a bank holiday
   • No regular sessions — camps or other events may still run — use when your weekly classes pause but a holiday camp or one-off event on those dates should still go ahead
5. 5

   Choose which venue it applies to (if you have more than one)

   An Applies to dropdown appears when you have more than one location. Choose All venues or a single venue.

6. 6

   Click Add

   The break is saved and applied to your Google Calendar immediately. You'll see a message confirming how many calendar slots were updated — or a note that no weekly slots fall on those dates yet.

Your Existing Breaks

Each break you've added is listed with its dates, a badge showing the type (Closed or No regular sessions), your reason, and which venue it applies to (All venues or the venue name). To remove one, click the trash icon next to it — the affected weekly slots are restored to your calendar straight away.

If There Are Bookings on Those Dates

If a customer already has a confirmed booking on a date you're trying to block, nothing is changed and a Bookings on those dates message appears, showing how many bookings fall on each date.

Cancel those bookings first from the Bookings tab, then add the break again.

Breaks vs. Per-Slot Break Weeks

There are two ways to skip dates, for two different needs:

• Breaks & closures (this screen) — a quick, calendar-wide way to pause everything (or all regular sessions) across a location or every venue at once.
• Break weeks on an individual fixed slot — set when you create or edit a single time slot, to skip that one slot only. See Creating Locations.

Use Breaks & closures for whole-venue closures like half-terms and bank holidays; use a slot's break weeks when only one class needs to skip a date.