A season is a named block of your year: "Autumn 2026 runs 7 September to 18 December". You set those dates once, and everything that sells a run of sessions points at the season instead of repeating the dates. A season pack sells exactly those dates, and a season plan moves members into the next season by itself when it starts.
Where to Find This
Open What you sell in your console, choose the Venues tab and press Seasons. Its lines say the season on now and the one that comes next, for example "Now: Autumn 2026" and "Next: Spring 2027". Only administrators can add or change seasons. See The What You Sell Screen.
Seasons appears on the Venues tab only once you have a season, or you sell a pack or a season plan, so a business that only sells credits never meets the idea. You can open it anyway: type "seasons" into the search at the top of any screen and choose Seasons. A Needs you item about the next season, Add the next season, opens it too.
What a Season Does, and What It Does Not
A season is a selling window, not a timetable.
- It does set the dates a season pack covers, and the run of sessions a season plan books its members into.
- It does not change your weekly sessions. Adding, moving or removing a season never adds or removes a session from your calendar.
So if nothing runs between two seasons, add a closure for those days. Otherwise those weekly sessions keep appearing and look bookable. See Closures.
Your Seasons
The Seasons sheet has the line "The blocks of your year, such as Autumn or Spring" under its title. Each season is a row:
- its name, with Current if it is the season on now at your venue's clock, or Next if it is the one that follows
- its days, for example "7 Sep to 18 Dec 2026"
- how many plans use it, such as "3 plans use it" or "No plans use it yet"
- how many venues keep dates of their own for it, such as "1 venue has dates of its own"
Add a season (with the line "Name a block of the year and the days it runs") sits above them. A line such as One season has finished opens to show the old ones. They are still rows, because a finished season can still be removed. With none, the sheet says You have no seasons yet.
If some figures could not be read, the sheet says "Some details of your seasons could not be read just now." and leaves them out. If the seasons could not be read at all, it says "Your seasons could not be read just now. Close this and open it again." and nothing can be added until they can.
Adding a Season
- 1
Press Add a season
A sheet opens headed Add a season.
- 2
Give it a name
Name can be up to 80 characters, for example "Autumn 2026". "Packs refer to a season by its name, for example Autumn 2027." Two seasons cannot have the same name: the sheet says "You already have a season called “Autumn 2026”. Choose a different name."
- 3
Set the days
Under When does it run?, choose the First day and the Last day. The last day cannot be before the first. Two seasons cannot share a day, so a season that starts on the day another ends is refused, and the sheet says why under the button.
- 4
Give a venue different dates (optional)
With more than one venue, More options says the answer in a line, such as "Every venue follows these dates". Open it for Does any venue keep different dates? Each venue has a first and a last day. "Leave a venue's days empty and it follows the season." Give both days or neither; the sheet says "Give Hove Park Pavilion both a first day and a last day, or leave both empty."
- 5
Press Add the season
A message at the bottom of the screen says Season added, with Undo.
A venue's own dates belong to the season, so every pack and plan on that season follows them. Set them once here rather than on each pack.
Changing a Season
Press a season in the list. The sheet is titled with its name and shows its days. Change the name or the days and press Save.
Changing a season's days, its own or a venue's, moves everything that follows the season. So before it is made, a question appears: Move the season dates?. It says how many packs, people and bookings move with it, for example "3 packs, 12 people and 40 bookings move with it". Press Move the season dates to go ahead, or Keep it to leave the season alone. If Bizzly could not count everything, the question says "We could not count everything that moves with it." and you are still asked. Changing only the name asks Rename this season?, and moves nothing.
When the change goes through, a message at the bottom of the screen says Season changed, with Undo.
Copying a Season for Next Year
On a season's sheet, the row Copy for next year says "Starts a new season 52 weeks later, on the same weekdays. You check it before it is added." Press it and the Add a season sheet opens with "A copy of Autumn 2026" under the title and everything filled in. The dates move forward 52 whole weeks, so every date lands on the same weekday and your weekly sessions line up. A year in the name goes up by one ("Autumn 2026" becomes "Autumn 2027"), and a name with no year gets "copy" added. A venue's own dates move with it.
Check the dates, change anything that has moved, and press Add the season. The row waits with Save this first while the season has a change you have not saved.
Removing a Season
At the foot of a season's sheet is the quiet button Remove this season, with the line "A season that anyone has bought a pack in is kept on record. Any other is deleted." It asks Remove this season? and says "It cannot be put back. Packs that use it must be moved to another season first." Type delete and press Remove the season, or press Keep it.
- A season nothing has been bought in is deleted. A message at the bottom of the screen says Season removed.
- A season that has purchase history is kept on record and leaves live use. A message at the bottom of the screen says Season archived, its history is kept.
- A season a plan still points at, or that still has people enrolled, is not removed. The sheet says why. Move those packs to another season first.
There is no Undo.
Seasons at a Venue
A venue's Times sheet shows Which seasons run here? with each season's days at that venue. Where the venue keeps its own dates, the row adds "This venue's own dates. The season is 7 Sep to 18 Dec 2026." Press a season to open it. See Setting Session Times at a Venue.
Reminders in Needs You
Needs you warns you about two things to do with seasons: Autumn has no following season yet, which opens Seasons so you can add the next one, and No break is set for the gap between Autumn and Spring, which opens Closures. See Needs You.
Related Articles
- Plans & Booking Quotas - Point a pack or a season plan at a season
- Closures - Stop sessions running between seasons or over a holiday
- Checking Season Enrolments - Make sure every season plan member is booked in
- Adding and Changing a Venue - Venues and the sessions seasons draw on