Can I manage both weekly activities and holiday camps in one system?

Yes. Recurring weekly sessions and one-off camp programmes are both managed in Bizzly. They appear separately in the timetable but share the same booking and payment infrastructure.

Can I set maximum capacity per session?

Yes. Each session has a configurable maximum. Once full, new bookings are closed until a cancellation creates availability.

Can coaches access the session register before the session starts?

Yes. Authorised staff can view the digital register for their session at any time. Attendance is marked digitally. No paper required.

Can I filter the register by age group or activity level?

Yes. Session registers show all enrolled children with their age and any relevant notes. You can filter by age group for multi-level activities.

How are session cancellations communicated to parents?

Cancelling a session triggers an immediate WhatsApp notification to all registered families. They are offered the next available session or a credit, depending on your policy.

Can I manage sessions across multiple venues in the same account?

Yes. Multiple venues are configured in the system. Each session is assigned to the correct venue. Parents see the venue address in their booking confirmation and reminder.

Can I take bookings for standalone events (e.g. end-of-term showcase) separately?

Yes. One-off events with their own capacity and optional ticket price are created as separate bookable sessions. Non-members can be allowed to book specific events at your discretion.

Kids Clubs Software

Kids Club Scheduling Software

Kids club scheduling software manages activity timetables, session registers, holiday camps, and multi-activity programmes in a single system, replacing paper registers and manual term planning. Bizzly's scheduler is payment-linked, only children from families with active payments can book session places, so your registers only contain confirmed, paid attendees.

15 min setup — no developer needed

Stripe payments built in

14-day free trial, no card required

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What is Kids Club Scheduling Software?

Scheduling software for children's activity businesses handles the operational complexity of running multiple activities, mixed age groups, and both term-time and holiday programmes.

✓ Publish weekly activity timetables with real-time availability
✓ Session registers generated automatically from confirmed bookings
✓ Camp and intensive programme scheduling alongside weekly activities
✓ Automatic parent WhatsApp reminders before every session
✓ Multi-staff and multi-venue session management

Scheduling software means your register is always accurate, your venue bookings match your attendance, and parents always know exactly when and where to bring their children.

The problems kids club scheduling software solves

Manual workarounds that cost kids clubs businesses hours every week.

Paper registers with children who moved but weren't removed

An inaccurate register means over-catering for food, booking a larger venue than needed, and a register that doesn't reflect reality. Digital scheduling keeps registers precise.

Managing a summer camp alongside 6 weekly activity sessions

Running a daily holiday camp and 6 recurring weekly sessions simultaneously, with different staff, different venues, and different age groups, can't be managed from a spreadsheet.

Parents turning up to the wrong venue because a session was moved

Without automated parent communication, a venue change communicated in the morning WhatsApp gets missed by half the parents. Bizzly sends direct notifications to every registered family.

Making the register available to the session coach before the day starts

A coach who doesn't have the register until they arrive at the venue can't prepare appropriately. A digital register is accessible to authorised staff at any time.

How Bizzly works

From sign-up to your first paid booking in under 15 minutes.

Choose your industry Launch Pack

Pick the pre-configured template for your industry. Subscription plans, booking calendar, and Stripe payments are already set up, just add your services and rates.

Customer pays first, then books

A customer subscribes or buys a session pack. Stripe processes the payment. Bizzly creates their quota. They can now book sessions up to their limit.

Calendar enforces quota automatically

The booking calendar only shows slots to customers who have available quota. No double-bookings, no unpaid slots, no manual checking, the system handles it.

The Solution

How Bizzly handles kids club scheduling software

Purpose-built features for kids clubs businesses — not bolted-on workarounds.

Recurring weekly timetable management

Create a recurring weekly schedule for each activity. Session details, venue, capacity, and age group all configured once. Exceptions for bank holidays or venue changes managed individually.

Automated weekly schedules

Digital session register

A real-time digital register generated from confirmed bookings. Coaches mark attendance digitally. Register is available to authorised staff before the session begins.

Digital attendance register

Holiday camp programme scheduling

Schedule multi-day holiday camps with daily session blocks. Each camp day is a bookable session. Capacity managed per day. Full-week or individual day booking both supported.

Holiday camp management

Parent notifications for session changes

Venue changes, session cancellations, and schedule amendments trigger immediate WhatsApp notifications to every registered family for the affected session.

Instant parent communication

Real-world use cases

How kids club scheduling software works in practice.

Use case 1

Six weekly activities across two venues

Monday gymnastics at the leisure centre, Tuesday drama at the school hall, Thursday football at the 3G pitch. Each has its own timetable, register, and venue. Managed from one dashboard.

Use case 2

Summer holiday camp across 6 weeks

The summer camp runs Monday–Friday for 6 weeks. Each week is a separate booking unit. Parents sign up for full weeks or individual days. Daily session registers are generated automatically.

Use case 3

Session moved due to venue being unavailable

The school hall is unavailable for a Tuesday session. The alternative venue address is updated. All registered parents receive an immediate WhatsApp notification with the new venue details.

Use case 4

Multi-staff weekend activity day

3 coaches running parallel age-group sessions at a Saturday activity morning. Each coach sees their own session register. Admin sees all sessions in the unified timetable view.

Kids Club Scheduling Software — how Bizzly compares

Feature	Spreadsheet + manual	Calendly + Stripe	Stripe alone	Bizzly
Subscription billing			Manual	Automated
Booking calendar				Quota-enforced
Quota enforcement				Built-in
WhatsApp AI				Included
Customer portal		Limited	Limited	Full portal
Setup time	Days	Hours	Days	15 minutes