Choosing Software for Kids Activity Providers
Kids clubs, after-school providers, dance schools, and activity centres need software that handles class scheduling, parent payments, and waitlists. Many providers still manage this with spreadsheets and bank transfers. Dedicated software cuts admin time considerably, especially when you are juggling multiple class types, age groups, and term dates.
This guide compares three platforms available to UK kids activity providers. ClassForKids and LoveAdmin are specialists built for this market. Bizzly is a broader platform that covers booking, billing, and website building. All data below comes from public pricing pages verified in March 2026, except where marked “Check website”.
What Matters for Kids Activity Providers
Class scheduling and capacity
You need to set up classes by age group, day, and time, with capacity limits per session. When a class fills up, a waitlist should capture interest automatically rather than requiring parents to email you.
Parent payments and billing
Parents expect to pay online. Monthly subscriptions, termly payments, and pay-as-you-go options each suit different business models. Reliable automated payment collection is especially important for ongoing weekly classes because it reduces the admin of chasing individual parents.
Attendance tracking
For safeguarding and operational reasons, knowing who is in each session matters. Digital attendance registers replace paper sign-in sheets and create a searchable record. This is important for Ofsted-registered providers.
Trial sessions and tasters
Many activity providers offer free or discounted trial sessions to attract new families. Software that handles trial registration, follow-up, and conversion to full membership saves manual chasing.
Online presence
Parents search Google for “kids football classes near me” or “gymnastics for children [town]”. A professional website with class details, pricing, and instant booking converts more of those searches into sign-ups.
Feature Comparison
Kids Activity Provider Software: Feature Comparison
| Feature | Bizzly | ClassForKids | LoveAdmin |
|---|---|---|---|
| Custom website builder | |||
| Online booking / class registration | |||
| Subscription billing | Check website | ||
| One-off payments | |||
| Card payments | |||
| Automated invoicing | Check website | ||
| Intake / contact forms | (HubSpot Forms) | ||
| Class timetable / schedule | Via booking calendar | ||
| Attendance registers | |||
| Waitlist management | |||
| Trial session management | |||
| Parent/guardian portal | Customer portal | ||
| Award scheme tracking | |||
| Automated reminders | |||
| SMS notifications | Check website | ||
| Marketing emails | Check website | ||
| WhatsApp AI agent | |||
| Google Calendar sync | |||
| API access | Check website | ||
| Free trial | 14 days | Check website | Demo + implementation |
| UK pricing (GBP) |
Platform Reviews
ClassForKids
Best for: Children's class and activity providers who want a specialist booking and management platform.
ClassForKids is built specifically for kids activity providers: swimming schools, football coaching, gymnastics, dance, and after-school clubs. It handles class scheduling, online booking, parent payments, attendance registers, and waitlist management. The platform is well known in the UK kids activities market.
The booking experience is designed around how parents actually search: by activity type, age group, day, and location. Trial sessions can be offered with automatic follow-up to convert trial families into paying members.
We were unable to verify ClassForKids pricing from their public website at the time of writing. If you are considering ClassForKids, contact them directly for a current quote. Their model has historically been transaction-based, but check their latest pricing structure.
- Pricing: Check website for current pricing.
- Strengths: Purpose-built for kids activities, attendance registers, waitlists, trial management, parent booking experience
- Limitations: No website builder, pricing not publicly listed
LoveAdmin
Best for: Gymnastics clubs, dance schools, swim schools, and larger activity providers who need attendance, assessments, and membership management.
LoveAdmin serves activity providers, sports clubs, and membership organisations. For kids activity providers specifically, it offers class scheduling with capacity management, attendance registers, waitlist and trial management, customisable registration forms, and an award scheme tracking feature (useful for gymnastics and martial arts grading).
The pricing model is £35/month for the Activity Providers plan, plus an implementation fee and a 3% platform fee on all transactions processed through the system. The implementation fee covers full system setup, training, and customisation. This is a different model to the flat monthly pricing of Bizzly. At higher transaction volumes, the 3% fee adds meaningful cost. A provider processing £5,000/month in parent payments pays £150/month in platform fees on top of the £35 subscription.
LoveAdmin does not include a website builder. You get a branded booking page but need a separate website for your full online presence.
- Pricing: £35/month + implementation fee + 3% platform fee. VAT extra.
- Strengths: Attendance registers, award scheme tracking, waitlists, trial management, full setup and training included
- Limitations: 3% platform fee on transactions, implementation fee, no website builder
Bizzly
Best for: Small activity providers who want flat monthly pricing, a built-in website, and subscription billing without transaction fees.
Bizzly is not built specifically for kids activity providers, but it covers booking, subscription billing, payments, and website building in one platform. The Standard plan at £29/month includes 200 monthly bookings, 3 calendars (one per activity type or location), and automated invoicing. There are no platform fees on top of the monthly subscription.
For a small provider running 5 to 10 weekly classes, Bizzly offers a simpler and cheaper alternative to specialist tools. Parents can book online, pay by card, and manage their bookings through a customer portal. The website builder means you can create a professional site without paying for a separate Wix or Squarespace subscription.
The gaps are real: no attendance registers, no waitlist management, no trial session tracking, and no assessment or award scheme features. If these are essential to how you run your business (particularly for Ofsted compliance or grading systems), a specialist tool is the better choice.
- Pricing: Base £19, Standard £29, Pro £49/month. No platform fees. 14-day free trial, no credit card.
- Strengths: Flat pricing with no transaction fees, website builder, subscription billing, WhatsApp AI, HubSpot CRM
- Limitations: No attendance registers, no waitlists, no trial management, not activity-specific
Pricing Comparison
| Item | Estimated Cost | Notes |
|---|---|---|
| Bizzly | £19 to £49/month | Base £19, Standard £29, Pro £49. Flat monthly fee. No platform or transaction fees from Bizzly. 14-day free trial, no credit card required. |
| ClassForKids | Check website | ClassForKids pricing was not available on their public website at the time of writing. Contact them directly for a quote. |
| LoveAdmin | From £35/month + 3% platform fee | Activity Providers plan: £35/month plus implementation fee plus 3% platform fee on transactions. Sports Clubs and Membership Orgs: from £20/month + 3%. Enterprise: custom pricing. |
How to Choose
Small provider running a few weekly classes
Bizzly at £19 to £29/month gives you booking, payments, and a website without transaction fees. The simplicity and lower cost make it a good fit for providers with straightforward scheduling needs.
Gymnastics club or swim school with grading
LoveAdmin's award scheme tracking and assessment features are built for this use case. The higher total cost (subscription + 3%) is justified if you need structured progression tracking across classes and students.
Multi-activity provider needing attendance registers
Both ClassForKids and LoveAdmin handle attendance digitally. Bizzly does not. If attendance tracking is a compliance requirement, choose a specialist platform.
Provider who needs a website and booking in one
Bizzly is the only platform in this comparison that includes a full website builder. ClassForKids and LoveAdmin give you booking pages but not a standalone site. If your current setup involves paying for both a website and a booking tool separately, Bizzly consolidates those costs.
Frequently Asked Questions
What is the best software for a kids activity provider in the UK?
What does LoveAdmin cost for a small activity provider?
Can Bizzly handle term-based class bookings?
Do I need a separate website if I use ClassForKids or LoveAdmin?
What is the difference between ClassForKids and LoveAdmin?
Can I use Bizzly for after-school clubs?
Summary
ClassForKids and LoveAdmin are specialist tools built for the kids activity market, with features like attendance registers, waitlists, and trial management that general platforms lack. Bizzly offers a simpler, cheaper alternative with flat pricing, a website builder, and subscription billing, but without the activity-specific features. The right choice depends on whether you need specialist functionality or prefer an all-in-one platform at a lower cost.
See how Bizzly works for kids activity providers on the kids clubs industry page, or compare plans on the pricing page.