Can I create a recurring weekly class timetable?

Yes. Build your standard weekly timetable once. It repeats automatically. Add exceptions for holidays, one-off sessions, or seasonal changes as needed.

Can multiple instructors have different availability and class assignments?

Yes. Each instructor has their own availability calendar and assigned classes. Substitutions are managed and communicated in the system.

Can I notify members when a class is cancelled or changed?

Yes. Class cancellations and instructor changes trigger automatic WhatsApp and email notifications to every member booked into that class.

Can I see class fill rates and attendance data?

Yes. The admin dashboard shows bookings vs capacity for every class, attendance rates, and historical fill data, helping you optimise your timetable over time.

Can I manage equipment room and studio space booking separately?

Yes. Different rooms or spaces can be set as separate resources. When a class is booked into a room, it's blocked for that time, preventing conflicts.

Can I add a one-off class or special event to the timetable?

Yes. One-off classes, workshops, and events can be added as individual sessions with independent pricing, capacity, and booking requirements.

Does the scheduling system work for online classes alongside in-person ones?

Yes. Online and in-person classes are managed in the same timetable. Online classes include Google Meet link delivery; in-person classes include location details, both sent automatically at booking.

Fitness Software

Fitness Scheduling Software

Fitness scheduling software manages class timetables, PT session availability, instructor rotas, and member bookings in a single system, replacing a handwritten schedule and WhatsApp-based class management. Bizzly's scheduler is payment-enforced, only members with active memberships or class credits can confirm a booking, so every slot on your timetable is filled by someone who has paid.

15 min setup — no developer needed

Stripe payments built in

14-day free trial, no card required

Start Free Trial See Live Demo

What is Fitness Scheduling Software?

Scheduling software for fitness businesses handles the operational complexity of running a class-based programme, multiple instructors, varied class types, equipment rooms, and a mix of members and class pack holders.

✓ Publish a class timetable with live capacity tracking
✓ Manage PT availability separately from group class schedules
✓ Multiple instructors with independent availability and class assignments
✓ Automatic class reminders sent to every booked member
✓ Unified admin view of all classes, sessions, and staff availability

Scheduling software turns timetable management from a manual weekly task into a self-maintaining system.

The problems fitness scheduling software solves

Manual workarounds that cost fitness businesses hours every week.

Manually updating a class timetable every week

Recreating the timetable, sharing it on social media, tracking bookings, and managing attendance every week is hours of admin at the exact time you should be coaching.

Managing two instructors and their separate class/PT schedules

Without a shared system, instructor schedules collide, rooms get double-booked, and clients get inconsistent information about who is teaching what.

Members showing up for a class that has been moved or cancelled

Without automated communication, class changes rely on WhatsApp group posts that not everyone sees. Bizzly sends change notifications directly to every booked member.

No visibility of what next week looks like across the whole business

Without a scheduling system, you can't see next week's class fill rates, PT bookings, and instructor allocation in one place, making planning impossible.

How Bizzly works

From sign-up to your first paid booking in under 15 minutes.

Choose your industry Launch Pack

Pick the pre-configured template for your industry. Subscription plans, booking calendar, and Stripe payments are already set up, just add your services and rates.

Customer pays first, then books

A customer subscribes or buys a session pack. Stripe processes the payment. Bizzly creates their quota. They can now book sessions up to their limit.

Calendar enforces quota automatically

The booking calendar only shows slots to customers who have available quota. No double-bookings, no unpaid slots, no manual checking, the system handles it.

The Solution

How Bizzly handles fitness scheduling software

Purpose-built features for fitness businesses — not bolted-on workarounds.

Class timetable management

Create a recurring weekly timetable. Each class has a capacity, instructor, duration, and required membership level. Publish once and manage exceptions as needed.

Weekly timetable automation

Multi-instructor scheduling

Each instructor has their own availability and assigned classes. Substitutions are managed in the system and communicated to affected members automatically.

Multi-instructor support

WhatsApp class reminders

Every booked member receives a WhatsApp reminder before their class. Class changes and cancellations trigger immediate notifications to all booked members.

Automated class comms

Class fill rate visibility

The admin dashboard shows fill rate per class in real time. Spot under-subscribed classes before they happen and identify times to add capacity.

Timetable analytics

Real-world use cases

How fitness scheduling software works in practice.

Use case 1

Multi-class studio with 3 instructors

Three instructors each lead 2–3 classes per week. The timetable publishes automatically. Members see all classes, pick their instructor, and book. Admin sees fill rates in real time.

Use case 2

Instructor substitution management

An instructor is sick. Find their cover in the system, assign the substitute, and send automatic notifications to all booked members with the updated instructor name.

Use case 3

Seasonal class schedule changes

January brings a class surge. Add 2 extra classes per week in the timetable. March sees a return to normal. Schedule both transitions in advance, the timetable updates automatically.

Use case 4

PT availability alongside group classes

Group class timetable and PT availability managed in the same system. Members see both options and book either without contacting the studio.

Fitness Scheduling Software — how Bizzly compares

Feature	Spreadsheet + manual	Calendly + Stripe	Stripe alone	Bizzly
Subscription billing			Manual	Automated
Booking calendar				Quota-enforced
Quota enforcement				Built-in
WhatsApp AI				Included
Customer portal		Limited	Limited	Full portal
Setup time	Days	Hours	Days	15 minutes