Can I set different availability for different therapists?

Yes. Each therapist manages their own availability schedule independently. You see all staff in a unified calendar view from the admin dashboard.

Can I add buffer time between appointments?

Yes. Buffer time (for room reset, equipment prep, or transit between rooms) is configurable per treatment. It prevents any two appointments from being booked back-to-back without that buffer.

Can clients request a specific therapist?

Yes. The booking portal can show availability per therapist, allowing clients to book their preferred person. If unavailable, they choose an alternative.

How do I manage therapist holidays?

Block holiday dates in the relevant therapist's calendar. Affected client bookings are automatically cancelled and clients offered the next available slot with an alternative therapist.

Does the system handle treatments of different lengths?

Yes. Each treatment has its own duration. The calendar allocates the correct time block for every appointment type automatically.

Can I prevent same-day bookings?

Yes. Set a minimum advance notice period (e.g. 24 hours). Same-day bookings are blocked in the portal unless you override the setting.

Can I view my whole team's schedule in one place?

Yes. The admin dashboard includes a multi-staff weekly view showing all confirmed appointments across every therapist in the salon.

Beauty Salon Software

Beauty Salon Scheduling Software

Beauty salon scheduling software manages your appointment calendar, staff availability, treatment durations, and client bookings in a single system, replacing manual coordination via calls, texts, and social media. Bizzly's scheduler is payment-integrated, it only shows bookable slots to clients who have paid upfront or hold an active membership, so every slot on your calendar is confirmed and paid.

15 min setup — no developer needed

Stripe payments built in

14-day free trial, no card required

Start Free Trial See Live Demo

What is Beauty Salon Scheduling Software?

Scheduling software for salons handles the operational complexity of running a treatment business, multiple staff, varying treatment lengths, and a mix of one-off and membership clients.

✓ Shows real-time availability per therapist and per treatment type
✓ Accounts for treatment durations and set-up/clean-down time between bookings
✓ Clients reschedule within your cancellation window without contacting you
✓ Each staff member has their own calendar with independent availability
✓ Sends automated WhatsApp and email reminders 24 hours before every appointment

Good scheduling software means your appointment book is always accurate, your team's time is protected, and your clients always know what to expect.

The problems beauty salon scheduling software solves

Manual workarounds that cost beauty salon businesses hours every week.

Managing 3 therapists' rotas and client bookings manually

Tracking who is working, what treatments they offer, and which clients have which slot, across multiple staff, cannot be managed sustainably without software.

Treatments running over and clashing with the next appointment

Without set-up and clean-down buffer times built into the schedule, back-to-back appointments inevitably overrun and knock the whole day out of sync.

Clients not showing up and the slot going to waste

Without automated reminders, a meaningful percentage of clients forget their appointment. A 24-hour WhatsApp reminder reduces no-shows dramatically.

Taking late-notice bookings that don't leave prep time

Without a minimum booking notice, clients book same-day treatments that don't allow adequate preparation time. The scheduling system enforces your minimum notice automatically.

How Bizzly works

From sign-up to your first paid booking in under 15 minutes.

Choose your industry Launch Pack

Pick the pre-configured template for your industry. Subscription plans, booking calendar, and Stripe payments are already set up, just add your services and rates.

Customer pays first, then books

A customer subscribes or buys a session pack. Stripe processes the payment. Bizzly creates their quota. They can now book sessions up to their limit.

Calendar enforces quota automatically

The booking calendar only shows slots to customers who have available quota. No double-bookings, no unpaid slots, no manual checking, the system handles it.

The Solution

How Bizzly handles beauty salon scheduling software

Purpose-built features for beauty salon businesses — not bolted-on workarounds.

Per-treatment duration and buffer configuration

Set the exact duration for each treatment (e.g. 90 mins for a full massage) plus pre- and post-appointment buffer time. The calendar blocks the full required time automatically.

Precise time management

Staff rota and availability management

Each therapist sets their own working hours, days off, and blocked periods. The booking portal only shows their available slots. No manual cross-checking.

Multi-staff scheduling

WhatsApp appointment reminders

Clients receive a WhatsApp reminder 24 hours before their treatment. You can customise the message and include any preparation instructions for their specific appointment.

Automated reminders

Self-service rescheduling

Clients reschedule from the client portal within your cancellation window. The slot opens back up immediately. Your day adjusts without any messages to you.

Zero reschedule admin

Real-world use cases

How beauty salon scheduling software works in practice.

Use case 1

Three-therapist salon with shared booking portal

Clients choose their preferred therapist or book with whoever is next available. Each therapist manages their own availability and the booking portal reflects it in real time.

Use case 2

Treatment with extended preparation

A full highlights appointment requires 2.5 hours including processing time. The scheduling system blocks the full duration plus 15 minutes prep. No back-to-back conflicts.

Use case 3

Managing training days and stock days

Block full days or half-days for team training, supplier visits, or stock management. The booking portal automatically shows those days as unavailable.

Use case 4

Holiday cover and temporary staff scheduling

When a therapist is on holiday, their regular clients can be automatically offered alternative slots with available colleagues at the time of cancellation.

Beauty Salon Scheduling Software — how Bizzly compares

Feature	Spreadsheet + manual	Calendly + Stripe	Stripe alone	Bizzly
Subscription billing			Manual	Automated
Booking calendar				Quota-enforced
Quota enforcement				Built-in
WhatsApp AI				Included
Customer portal		Limited	Limited	Full portal
Setup time	Days	Hours	Days	15 minutes